Industries
Pharma software development with the audit trail built in
Pharma manufacturers, marketing companies and distributors work under inspection, on thin margins and against expiry dates. We build the batch, field and inventory systems around them, with every change attributable and recorded.
Where the paperwork meets the inspection
A QA officer in a formulation plant spends much of the day on paper: batch manufacturing records to review, deviations to close, change controls waiting for a signature, and logbooks to reconcile before the next audit. Meanwhile the sales side runs on a different set of spreadsheets: what medical representatives reported from doctor visits, what stockists are holding, and which batches are close to expiry in which territory.
Both sides need the same discipline: who entered what, when, and why it changed. We design for that from the first screen, with user-level access, reasons for change and a complete audit trail. We do not certify systems or replace your validation process; we build software your QA team can validate, document it properly and support the qualification work alongside them.
Projects here usually draw on custom QA systems, field force apps and cold-chain monitoring.
What we build
What we deliver for pharma and life sciences companies
Batch and QA documentation
Electronic batch records, deviations, CAPA, change control and logbooks with role-based sign-off, reasons for change and a full audit trail.
Medical representative reporting
A field app for doctor calls, sample and gift issue, expenses and tour plans, with records kept in line with your marketing code obligations.
Distributor and stockist visibility
Secondary sales, stock and expiry by stockist and territory, collected from distributor uploads or their billing software instead of email.
Expiry and batch-wise inventory
Batch, expiry and near-expiry alerts across warehouses and depots, with returns and breakage tracked back to the batch.
Cold-chain monitoring
Temperature loggers in cold rooms, reefers and stores reporting to one dashboard, with excursion alerts and a record for each shipment.
Design considerations
What we design for in pharma
Data integrity
- Unique logins, no shared accounts
- Audit trail of every create, change and delete
- Electronic signatures with meaning and time
- Validation documentation your QA team can review
Regulation and trade
- Revised Schedule M documentation practices
- Drug licence details on distributor records
- Batch and expiry on GST invoices
- QR codes and traceability where required
Integration
- ERP and Tally for stock and accounts
- Distributor billing software exports
- Temperature loggers and gateways
Related services
Services typically involved
FAQ
Questions from pharma QA, sales and supply teams
Is your software GMP compliant?
Compliance belongs to your process, not to a piece of software. We build systems with the controls GMP data integrity expects, such as audit trails, unique users and electronic signatures, and provide the documentation your team needs to validate them.
Can medical representatives use the app without network coverage?
Yes. Calls, samples and expenses are recorded offline and synchronise when the phone is back in range, so reporting does not depend on hospital basements or rural routes.
Can you work with the ERP we already run?
Usually. We read and write item, batch and stock data through the ERP’s interfaces or exports, so the new system adds control without creating a second source of truth.
Which records slow your next audit down?
Tell us where batch, field or stock data lives today. We will suggest the first record worth moving off paper.